AMDA Board Meeting: May 4th 2019 (Saturday) @ 7:00am
| Aasalamu Aalaikum All.
Please find the meeting minutes from May 4th 2019 AMDA Board meeting. Attendees: |
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| AMDA Board Meeting: May 4th 2019 (Saturday) @ 7:00am (right after Fajar Khatira & breakfast) | |||
| Allocated Time (minutes) | Agenda | Owners | Minutes |
| 5:00 | 1. Approval of Meeting Notes from last meeting | All | Approved |
| 5:00 | 2. Financial update (Donations Received, Expenses, QuickBook) | Br. Shafiq, Br. Apel, Br. Ekram, Br. Abedin, Br. Moin | Br. Shafiq updated |
| 5:00 | 3a. Masjid Security Lock, Distribution of Fob & overall Security systems and policy of the mosque | Br. Foezur Chowdhury | Key FOBs under distribution process- no concern |
| 5:00 | 3b. Doors locked all the time. Encourgae mussullies to get FOB | All | Regular announcement will be made |
| 15:00 | 4. Security persons during all Fridays, Ramadan Tarabi prayer and Eid days: Better option, possible solution, and budget allocation | Br. Ferdous All |
Plan completed and is under operation |
| 5:00 | 5. Federal Garant for non profit org. security money- will AMDA apply? | All | Br. Apel will lead and present details in next meeting |
| 20:00 | 6. RAMADAN Preparations: | All | |
| a) Email to community about Ramadan Prayers and events details | Br. Moin, Br. Apel | Email sent out on time | |
| b) Confirm volunteers list and send details activities email out to them | Br. Ekram, Br. Ashraf, Br. Moin | Email sent with responsibilities. Br. Moin cannot do on May 10th, requested Br. Ekram to conduct. Br. Hafiz will be out of town May 7-31 requesting someone to follow, Chairman will find his substitute | |
| c) Volunteers for overall management & maintenance (e.g. water supply, mosque cleaning, security systems, any other) | Chairman will followup overall and request members supports as required | ||
| d) Announcing for fundraising to main focus areas of AMDA 2nd phase (Parking lot, extension of building as needed) | Announcements on every Ifter nights by Ifter managrs during ifter. Also announce before Tarabiah prayers by a person requested by Chairman on ifter dinner nights |
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| e) Distribution of Fundraising slots to other organizations | Completed and informed | ||
| f) Iftar Sponsors fees & distribution policy | Published | ||
| g) Iftar Registration policy & management | Part of regular announcement | ||
| h) Any other Items to be discussed ?? | 1. Ramp, parking marks to be placed (Br. Asif and Ferdous are requested to lead) 2. MSF is allowed to do food drive. Br. Javid will send details to Chairman to communicate |
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| 15:00 | 7. Fundraising Preparations: May 26th in Balcan Center | All | Separate meeting is requested. Chairman will set it up |
| a) Speakers | Br. Moin Asjad | ||
| b) Foods & supplies: order & management | Br. Mossarraf | ||
| c) Creating a presentation slides for main fundraising and for other days in AMDA | |||
| d) Overall management | |||
| e) Any other Items to be discussed ?? | |||
| f) May 18th, 30 minutes Prior to Isha prayer board members requested to meet for review status of Fund Raising preparation | All board members | Chairman is requesting every ones present | |
| 8. Follow up with agenda items from previous Meeting: | |||
| 10:00 | a) Last Meeting Minutes following items to be confirmed AMDA Tax File May 27, 28,29, 30 and June 2nd- Allow other orgn. To do fund raise Members can have access card, pay $25/Mo CheckOmatic or one time pay $100 |
All | Br. Amer S. is requested to work with Br. Moin and Ferdous to complete tax filing |
| 5:00 | b) Details on Roles & responsibility of Assistant Imam in line with AMDA requirements | Br.Javid Khatri, Br. Ekram khan, Br. Noor, Br. Moin | Committee provides feed back in next meeting |
| 3:00 | c) Discuss with our Religion head, Imam Sk Munawar to arrange an Imam training class/session by a local Imam Training Institute. | Br.Javid Khatri Br. Ekram , Br. Noor | Approved |
| 5:00 | d) Conducting a youth camp in upcoming Summer & Ramadan | Br. Noor Ruhul Alam, Br. Moin, Sr. Marina | In process Dr. dada leading |
| 9. Agenda requested | |||
| 3:00 | a) Br. Azim requested – Fridays happen in special events such as Thanskgiving, Federal Holidays etc., our imam, Dr. Manwar is requested to conduct first Jumma salat. It requires to set Imam’s schedule accordingly |
All | Chairman is requested to remind imam |
| 3:00 | b) Br. Azim: Events display should be stopped during Qutba, Farad Prayers | Approved | |
| 3:00 | c) Quran synopsis before Tarabeh prayer- 5 minutes (Imam Dr. Manwar) | Approved | |
| 3:00 | d) When to talk mini fund raising, other org. person speak etc. | Not discussed? I propose after magrib prayer for 15 minutes and before Tarabiah prayer for 2 minutes to remind majority of musslies |
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| 10:00 | 10. Walk In/Miscellaneous | All | None |
| 11. Adjourned | 9:00 AM | ||
