2019-02

AMDA Board Meeting Minutes: February 02, 2019

Attendees:  Br.Shafiq Islam, Br. Moin Asjad, Sr. Marina Azim, Br. Javid Khatri, Br. Amer Sufi, Br. Mohammad Ali, Br. Mohammed Z. Abedin, Br. Mahmudul Khan (Apel), Br. Abul Hasheem Molla, Br. Hafizur Rahman, Br. DM Noor Ruhul Alam, Br. Foezur Chowdhury, Br. Ekramul khan, Br. Abu Ashraf, and Br. Mohammad Hosson

Absences:  Br. Asif Salauddin

The February board meeting was held on February 2nd, 2019 (Saturday) in the AMDA on 44760 Ryan Road, Sterling Heights.

Following Agenda, items were discussed and the board took decisions:

  1. Board approved meeting notes from last month meeting (January 12th, 2019)
  2. Financial updates:
  • Shafiq Islam presented overall financial report from quick book
  • Mahmudul Khan (Apel) presented report on Expenses
  • Mohammed Z. Abedin presented report on Sunday school
  • Ekramul khan presented report on Check-O-matic account
  • Moin Asjad presented report on Online account

3.     Follow up with agenda items from previous Meeting:

a)  TAX receipts for donors : Br. Moin Asjad is working on it and he will print donation receipt of each of the donors for their TAX return of 2018 to mail by the Middle of February, 2019. Br. Amer Sufi will help him

  1. HVAC Yearly maintenance: Board assigned Foezur Chowdhury completed the work assigned to him by the board.
  2. Masjid Security Lock Update: Board already approved the necessary of Security lock in the past meeting and this meeting approved the required budget so Br. Foezur can get it done immediately. By this time he communicated to all the members thru e-mail the quoted price is $6910 (2 locks $3360.00 and 2 Doors.$3550.00) received from an expert contractor.
  3. YouTube publication of AMDA’s Friday sermons : Board requested to Foezur Chowdhury to prepare a details project plan with costing, required equipment, one time cost, monthly cost in the previous board meeting. He will update in details in the next board meeting.
  4. Black curtain behind imam’s member per request of Imam Sk. Munawar Haque: Board requested Foezur Chowdhury to work with Imam and he indicated that he will start working with Imam ASAP.
  5. Hafiz for Taraweeh : Mohammad Hosson (Mossarraf) and Br. DM Noor Ruhul Alam 2 Hafiz has been selected with Imam Sk Munawar Haque and Imam already informed all the board members thru e-mail.

Board approved this selection, at the same time board also wants to be confirmed about the following requests/recommendations:

  1. Can we have one replacement hafiz to continue rest 20 days as replacement of Hafiz Fakhrul Islam after 10 days
  2. If possible both the selected Hafiz would be requested to introduce themselves with a brief performance in AMDA mosque.
  3. Performance of our Assistant Imam Br. Rumman Ahmed: Board expected a details report from the Committee members Javid Khatri, Br. Ekramul khan, and Br. DM Noor Ruhul Alam. Committee was not able to provide report due to extreme weather and under unavoidable circumstances. Committee will provide report to the sitting Chairman of the board by the middle of February so Chairman can produce it in the next board meeting (March Meeting).
  4. Agenda requested by Imam Sk. Munawar Haque: Board discussed all the items mentioned in his e-mail with high respect. Br. Shafiq Islam will convey the decision of board to imam thru return reply to his e-mail.
  5. ‘Wahed Invest’ (an internationally recognized Halal investing Platform) on March 1st, Family night: Board approved this event as described by Imam in his e-mail. At the same time, board also wants to be confirmed about if they have any intention to sponsor food in this Potluck family night. Need to be confirmed by the middle of February.
  6. Proposal for the Summer Quran Enrichment Program: Board approved this proposal. Board assigned following three members to work with Imam and Principal of the Sunday school to make it successful:
  • DM Noor Ruhul Alam, Br. Amer Sufi, and Br. Moin Asjad

         ‘Online Suggestion Box’ suggested by Imam Munawar : Board approved this suggestion and requested Imam to make it success.

  1. Walk Ins/Miscellaneous :
    a) Azim suggested thru e-mail if Board can introduce a 10 minutes question/answer in the monthly family night to communicate with all the members of the mosque for their questions/concerns/suggestion : Board approved it and will start from the next family night party in March 1st, 2019.
  2. b) Moin Asjad suggested to Sunday school if they can open a website on the school & youth activities: Board approved. On behalf of board, Br. Moin Asjad will work with Sunday school principal (Dr Dada) to monitor & track down the contents before publishing in the website.
  3. c) New meeting time: Per majority decision of the board members, monthly board meeting will be held right after Fajar Khatira & potluck breakfast from March 2019 and onward.