2019-04

AMDA Board Meeting Minutes: April 06, 2019

Attendees:  Br.Shafiq Islam, Br. Moin Asjad, Sr. Marina Azim, Br. Javid Khatri, Br. Amer Sufi, Br. Mohammed Z. Abedin, Br. Abul Hasheem Molla, Br. Abu Ashraf, Br. DM Noor Ruhul Alam, Br. Foezur Chowdhury, Br. Ekramul khan, Br. Asif Salauddin and Br. Mohammad Hosson

Excused Absences: Br. Hafizur Rahman (Sick) and Br. Mahmudul Khan (out of state)

Absences: Br. Mohammad Ali

The April board meeting was held on April 6th, 2019 (Saturday) in the AMDA on 44760 Ryan Road, Sterling Heights.

Following Agenda, items were discussed and the board decisions:

  1. Board approved meeting notes from last month meeting (March 2nd, 2019)
  2. Financial updates:
  • Shafiq Islam presented overall financial report from QuickBook
  • Mohammed Z. Abedin answered to questions on Sunday school
  • Ekramul khan answered to questions on Check-O-matic account
  • Moin Asjad answered to questions on Online account
  • Moin Asjad informed that at present no more access to quickbook is possible due to limitation of users
  • Amer Sufi was reminded to work with Br. Moin Asjad, Br. Ferdous Ghazi, and Accountant (Hashimukh Patel) for completing yearly AMDA Tax return (non-profit) by May 5th, 2019

3.     Masjid Security Lock, Distribution of Fob & overall Security systems and policy of the mosque:

  1. Board approved that Key Fob for door would be distributed to all the registered paid members regardless of Check-O-matic or regular membership.
  2. The member (s) seeking for door Fob must have to provide all the required information in a prescribed form available with Br. Foezur Chowdhury and the form will created by Br. Abu Ashraf.
  3. Current door lock policy will be reviewed and discussed in details in next board meeting

4.     Security company during all Fridays, Ramadan Tarabi prayer and Eid days: Better option, possible solution, and budget allocation:

  1. Board approved the Private security (un armed) and approved required budget for this purpose.
  2. Ferdous Ghazi will be requested to go ahead with his ongoing conversation with the private security company and make a contact for 6 months (if possible).
  3. Board will observe and review this private petrol and take decision for yearly contact in the next board meeting
  4. Board approved the proposal of Mohammed Z. Abedin for active shooting Drill in Sunday school. Br. Abu Ashraf and Br. Foezur Chowdhury will assist Br. Abedin for arranging this drill.

5.     RAMADAN Preparations:

  1. Abu Ashraf will provide all kind of forms & information.

Next chairman (Br. Ekramul khan) will use them to manage upcoming Ramadan

  1. All the weekend before main fundraising in Balcan center (May 26th) will be used as a mini fundraising (eg, showing presentation, asking for generous donations to start next phase, expanding parking lot, etc)
  2. This year fundraising slot will be distributed to few bonafide organizations (first come first serve basis) on may 27th, 28th, 29th, 30th, June 2nd, and may be June 3rd.

Br. Shafiq Islam will inform Imam Sk. Munawar for details

  1. Iftar sponsor fee is fixed to $350.00 per family.
  2. On line registration ticket for Iftar will be used for individual. Sponsor family will be requested to collect the registration ticket for their invitees (if any)
  3. Board approved the Ramadan Time table presented by Br. Moin Asjad and requested to make at least 400 copies for distribution

6.     Fundraising Preparations: May 26th in Balcan Center:

  1. Speakers: Br. Moin Asjad will work with the suitable speaker
  2. Other items will be discussed in details in the next board meeting

7.     Follow up with agenda items from previous Meeting:

  1. Revising Prayer time table per request of few Mussallies: Board decided not to change at this point
  2. No more discussion due to short of time
  3. Walk Ins/Miscellaneous :
    a) No walk ins due to short of time