Joint Meeting – December 2012 (held on December 1)
Chaired by: Moin Asjad
Attendees are:
Trustees:
Br. Moin Asjad
Br. Moududur Rahman
Br. Muhammad Azim
Br. Shafiq Islam
Representatives:
Br. Mahiuddin Ahmed
Br. Javid Khatri
Br. Ahmed J. Khan
Standing Committee Members:
Br. Abul Bashar Patwary
Br. Mohammed Shahidul Khan
Br. Iftekhar Uddin
Attendance required for quorum: Nine
Attending number of members: Ten/Nine
The following topics were discussed, decisions were taken.
- November Collection Update – Br. Javid Khatri – Provided collection update for month of November
- Expenditure for November – Br. Moudud Rahman – Provided details on checks written for month of November
- Disbursement of fund to Islamic Relief for Sandy Relief effort – Br. Moudud – Amount was disbused to Islamic Relief
- How to make the youth activity room safer – Proposal – Br. Iftekhar Uddin – Not present at the time of agenda item. Moved to next meeting.
- Fundraising at venue other than Masjid – Status – Br. Ahmed J. Khan – Working on arranging the event. Tentative date proposed April 2013.
- Construction information website – Status – Br. Habeeb Syed – Website structure was described to Br. Habeeb by Br. Moin. Moved to next meeting for update.
- Advisor selection process per constitution – Br. Moin Asjad – Process was described by Br. Moin Asjad. Few names were proposed for the Board. Proposing members are requested to send the request in writing and cover items as mentioned in the constitution. Please send the proposal to chairperson. Following is excerpt from constitution:
Proposal should be in writing and following information should be provided. a) Name of the Proposed; b) Person proposing the name; c) Person supporting the proposal d) Information of the community activity involvement; e) Date of the proposal; f) Signature of the person proposing and g) Signature of the person supporting the proposal. - Meeting Note Approval (November) – Approved without modification
- Budget for Masjid Operation – Br. Azim/Javid/Moin – Need for completing budget at the begining of the year was empahsized. From now on Fundraising events will be for AMDA Masjid. A protion of the fund raised will be used for masjid operations. Unless any donation is ear marked specifically for masjid construction, it will go to common fund and operation will be funded prior to funding construction. Budget will be proposed on January meeting. (Yes – 10, No – 0).
- Fundraising event (Feb 9) lead – Br. Moin – This event will be lead by Br. Bashar Patwary & Iftekhar Uddin. They will be responsible for planning and execution of the program. All members will provide help to the two brothers for executing the program.
- Walk-ins – Installing Donation Box (Raised by Br. Moin Asjad) – Few hampers will be purchased for collecting doanations. Members will stand and request for doantion after the Jamah. No boxs will be moved during the Khutba. Br. Moin to purchase few hampers before next friday (12/7/2012) for donation collection. This arrangement will only work if Board members volunteer to be Khadim, members are requested to sign up to be Khadim.
- Walk-in – Sponsored Dinner guideline (Raised by Br. Moin Asjad) – AMDA preferes to hold such sponsored dinner during Monthly family event. Dinner sponsor will be requested to donate $150 to AMDA prior to the event, paper good and food shoould be supplied by the sponsor.
- Walk-ins – Credit Card Machine (Raised by Br. Ahmed J. Khan) – Depending on the cost, a credit card machine will be installed in the masjid for collecting doantion. Br. Ahmed J. Khan and Br. Azim will research for cost for such installation and report in next meeting.
- Walk-ins – Security Camera (Raised by Br. Moin Asjad) – Security camera and motion sensor light will be installed in the Masjid temporary location. Br. Javid Khatri and Br. Iftekhar Ahmed will find the cost and report as soon as possible camera will be installed on an urgent basis and as soon as possible.
- Chair person from January 2013 – Br. Moin Asjad – From January to April 2013, Br. Azim will be the chair person. This is done per decision taken in Board meeting to rotate the position according to the last name of members for Board sorted in ascending order (A-Z). Shadow person from Standing Committee will be Br. Abu Ashraf. Current chairperson Br. Moin Asjad & next chair person Br, Azim will not be available from December 9, 2012 to January 12, 2013. Since Br. Javid is the next person to serve as chairperson from May to August 2013 after Br. Azim, it was decided that Br. Javid Khatri will temporarily serve as the chairperson from December 9 to January 12.
Meeting adjourned at 6:00pm
Published: March 3, 2013
